In person conferences.

Kaigi Conferencing and Events provides full-service conference and event management — from initial concept through to post-event evaluation. We manage every detail so you can focus on what matters most: your vision, your goals, and your audience.

Our services.

Project & Financial Management
  • Full Project Management
    From concept to delivery — we manage timelines, logistics, and outcomes with precision.
 
  • Timeline & Milestone Planning
    Clear, structured schedules to keep every aspect of your event on track.
 
  • Financial Management & Budgeting
    Preliminary and ongoing budget planning, tracking, and reporting to keep your event financially sound.
  • Program Development
    Collaborative scheduling, poster sessions, and session design to engage attendees and meet your objectives.
 
  • Speaker Management
    End-to-end coordination of speaker logistics, bios, and presentations.
 
  • Abstract Management
    Online submission portals, review processes, and communications for a seamless academic or scientific process.
  • Sponsorship Management
    Custom packages and prospectus development that aligns with your event’s goals while offering strategic, high-value exposure for sponsors and exhibitors.
 
  • Exhibitor Services
    End-to-end coordination for exhibitors — from floorplans to onsite logistics.
  • Registration Management
    Professional registration systems, including accommodation bookings and payment processing.
 
  • Onsite Registration & Help Desk
    Friendly, efficient support to welcome attendees and resolve issues in real time.
 
  • Name Badge Printing
    Pre-printed or onsite printing of badges dependant on budget and event format.
  • Venue Selection & Contracting
    Sourcing, negotiation, and coordination to secure the right venue for your event goals.
 
  • Supplier Liaison
    Coordination and oversight of all contracted suppliers — from catering to AV.
  • Virtual & Hybrid Platform Management
    End-to-end setup and support, including speaker tech checks and live moderation.

  • Seamless Audience Experience
    Engaging digital formats tailored for accessibility and interactivity.
  • Website Creation & Management
    Custom conference websites with up-to-date content and registration integration.
 
  • Marketing & Promotion
    Assistance with implementing targeted campaigns across email, social media, and industry networks.
 
  • Graphic Design & Printing
    Coordination of print and digital materials to support your event branding.
  • Onsite Coordination
    Professional, calm, and hands-on support during the event — so everything runs smoothly.
 
  • AV & Technical Supervision
    Oversight of audiovisual suppliers to ensure a seamless delegate and speaker experience.
 
  • Social Program Planning
    Creative and inclusive social experiences to complement your program.
  • Environmentally Conscious Practices
    Digital-first materials, reduced printing, and low-waste catering options wherever possible.
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Let's make something exceptional.

Contact us
Meet the team

See what our clients have to say.

Please accept my thanks to you and your team for all the hard work in setting up and running the conference this year. You did an extraordinary job in trying circumstances.
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE
Please accept my thanks to you and your team for all the hard work in setting up and running the conference this year. You did an extraordinary job in trying circumstances.
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE
Please accept my thanks to you and your team for all the hard work in setting up and running the conference this year. You did an extraordinary job in trying circumstances.
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE
Please pass on my congratulations to everyone involved in staging this virtual conference – it must have been a massive undertaking to tread a new path and pull it all together, and worked extremely well. I look forward to seeing more of the presentations over the next few weeks
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE
Thank you for your amazing help leading up to, and throughout the last few days for the 2025 Symposium! We're so pleased with how everything went. Kaigi made everything run so much smoother and easier, thank you!
- 2025 TERN SCIENCE SYMPOSIUM

KAIGI is a proud member of the Professional Conference Organisers Association and the Canberra Convention Bureau, with Certified Event Managers Gina Shaw, Rachael Sinclair and Tricia Hopkins accredited by the PCO Association.

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