About us.

Introducing Kaigi.

Kaigi (Kai-gee)
A gathering for discussion, meeting or conference in a formal context.

Kaigi Conferencing and Events Pty Ltd is a professional conference and event management company. We understand the need for tailored conference management rather than a ‘one size fits all’ approach. Kaigi offers highly professional event management solutions, with a flexible approach to ensure that your needs are the key drivers to producing outstanding results.

Allow us to look after the practical and administrative matters whilst you focus on areas of the conference where your expertise lies, such as the program and speakers. During the conference, you can be assured that every detail has been taken care of so that you can participate and enjoy.

Our approach is personalised, flexible, and consultative. Our management is unobtrusive, efficient and supportive. We become an integral part of your team. If we do our job well, your attendees will be almost unaware of our presence. Your conference is not about us – it’s about you.

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Meet our team.

Tricia Hopkins

Founder


Master of Commerce (Marketing), UNSW

Tricia founded Kaigi following a successful career spanning over 15 years in the airline and tourism sectors. Her expertise in strategic planning, financial management, and operational excellence laid the foundation for Kaigi’s reputation as a trusted event management partner. Known for her eye for detail and creative problem-solving, Tricia continues to play a vital role in shaping Kaigi’s direction and values, with a focus on innovation, quality, and client service.

Gina
Shaw

Director


Certified Event Manager (PCOA), Certificate III in Events Management, Executive Ready (Women in Leadership Australia)

Based in Brisbane, Gina brings nearly 20 years of event management experience, having worked with leading national and international clients. She excels in end-to-end event delivery, from concept through to execution, with a strong focus on aligning events to client goals. Gina is known for her calm leadership, strategic insight, and ability to become an integral part of her clients’ teams—making her a trusted advisor and an exceptional event partner.

Rachael Sinclair

Director

Certified Event Manager (PCOA), Bachelor of Business (Event Management), Griffith University

With over 15 years in the conference and events industry, Rachael has managed a wide variety of high-profile corporate and hybrid events. She brings deep expertise in program development, logistics, speaker and stakeholder management, and audience engagement. Rachael is known for her sharp organisational skills and creative flair, consistently delivering smooth, high-impact events that exceed expectations. As a Director, she plays a key role in shaping client strategy and team leadership at Kaigi.

Vanessa Eckman

Event Manager

Bachelor of Arts (Political Science & Media), Postgraduate Diploma in Business and Administration (Management)

Vanessa brings over a decade of experience across the Australian and New Zealand event industries. She is skilled in all facets of event delivery, including sponsorship, speaker management, logistics, marketing, and registration. Vanessa currently leads Kaigi’s abstract submission and program management services, ensuring seamless delivery of complex event content and speaker coordination.

See what our clients have to say.

Please accept my thanks to you and your team for all the hard work in setting up and running the conference this year. You did an extraordinary job in trying circumstances.
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE
Thank you for your amazing help leading up to, and throughout the last few days for the 2025 Symposium! We're so pleased with how everything went. Kaigi made everything run so much smoother and easier, thank you!
- 2025 TERN SCIENCE SYMPOSIUM
Please accept my thanks to you and your team for all the hard work in setting up and running the conference this year. You did an extraordinary job in trying circumstances.
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE
Please pass on my congratulations to everyone involved in staging this virtual conference – it must have been a massive undertaking to tread a new path and pull it all together, and worked extremely well. I look forward to seeing more of the presentations over the next few weeks
- 2020 ECOLOGICAL SOCIETY OF AUSTRALIA CONFERENCE, VIRTUAL CONFERENCE

KAIGI is a proud member of the Professional Conference Organisers Association and the Canberra Convention Bureau, with Certified Event Managers Gina Shaw, Rachael Sinclair and Tricia Hopkins accredited by the PCO Association.

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